Your Fair Planning Unicorn
Nobody wants to bounce between different apps and tools to manage all the moving parts of a college fair. That’s why we created a single unicorn of a platform that allows you to manage every aspect of your in-person and virtual fairs from the same place.
Unlimited events. Unlimited users. Unlimited possibilities.
One incredibly intelligent yet easy-to-use platform.
Registration
Combine our standard questions with your own questions to create custom registration pathways, which allow you to segment participants and personalize their experiences.
Event Marketing
Using our templates, build your in-person or virtual event website. Create and distribute email communications, from event registration to post-event follow up. Drag. Drop. Done.
Event Day Experience
Engagement is non-stop, so get tracking! Track the entire attendee journey – check-in, booth visits, educational sessions, presentations, and more. You can even define your own activity to track!
Analytics
Create custom reports to gain insights into how students engaged, which colleges generated the most interest, and how your most recent event compares with previous events, and more.
In-Person College Fairs
Simpler, Smarter College Fairs
The GTCF Mobile Scan app is a gamechanger. No more talking to the top of students’ heads while they fill out paper cards. No more manual data entry with the errors and delays that often come with it.
Instead, colleges spend more time building relationships and filling their application funnels with students who are the right fit. Activity can be tracked. Fairs can be analyzed and optimized. Everyone wins.
Virtual College Fairs
Culture Changers With Four Members:
The Beatles, Seinfeld, Our Virtual Fair Platform.
It’s one thing to invite a bunch of colleges and students to a Zoom meeting and call it a college fair. It’s quite another to custom build a virtual college fair platform that mimics the in-person experience while adding resources and capabilities that you don’t get at a traditional fair. We went with the second option. A much heavier lift, but totally worth it. During the fair, students engage colleges via messaging and video chat (group and/or 1:1), download
information, and participate in educational sessions. And virtual college fairs have a longer lifecycle than in-person fairs, so colleges can fill their booths with videos, presentations, and other content that highlights their awesomeness, which students can view long after the live fair has ended. All activity during and after the fair, by the way, is tracked and analyzed. Are you starting to see that analytics are our jam?
Virtual Lobby
The virtual lobby is the first stop in the virtual college fair venue. Students can search or scroll through the list of participating colleges, college presentations, and educational sessions and make a plan for the fair.
College Fair
This is the virtual exhibit floor, where students can visit each college’s virtual booth and “favorite” the ones they like most. They can engage schools in one-on-one or group formats, ask questions, watch videos, share files, and even apply on the spot.
Educational Sessions
Students can view product- and college-agnostic content, live or pre-recorded, on a wide range of topics, from finding scholarships and financial aid, to improving their college search, to career opportunities in specific areas of study.
College Presentations
These sessions are hosted and created by the colleges, and they appear both in the college booth and in the virtual lobby, so they’re easy to find. Presentations and media can be hosted live or on-demand. Students can “favorite” this content for later viewing.
Data Security Is Big. Like, Huge.
There are certain data security standards that must be followed to collect student data. We blow way past the minimum requirements of state and federal regulations, and even international regulations like GDPR, to keep data protected and private.
No witty comments here. Data security is too important to play games. You can feel confident that we’ve baked data security into everything we do.
Try Us Out for Free. (yep, free.)
| $0 Free | Plus $0/yr | Lite $2,500/yr | Premium $6,000/yr | Enterprise $8,500/yr | |
|---|---|---|---|---|---|
| Fair Planning Software (Swoogo) |  | | | User Managed | Pro Services |
| Student Registration | Basic | Basic | Branded Website | Custom Website | Custom Website |
| College Registration | | | Branded Website** | Custom Website | Custom Website |
| In-Person Scanning (per college, per fair) | $0* | $20 | $20 | $20 | $20 |
| In-Person College Matchmaking® (per college, per fair) | | | $35 | $35 | $35 |
| Virtual Booth (per college, per fair) includes College Matchmaking® | | | | $200 | $300 |
| Reporting | Basic | Basic | Basic | Custom | Custom |
| Customer/Technical Support | Basic | Basic | Basic | Enhanced | Unlimited |