Go To College Fairs

Streamlining the College Fair Experience

FAQ's for Representatives

  • Why make the switch to automation?

    Gotocollegefairs.com’s automation solutions…

    • Maximize students’ time at the fair by eliminating wait time and the need to fill out information cards at every table
    • Streamline traffic flow of the fair for both students and colleges
    • Offer an electronic format that ensures accurate, complete, legible information for every student, every time
    • Improve communication opportunities with prospective students
    • Provide a budget friendly, efficient method of adding student information into college databases for follow-up.
    • Supply a paper-free resolution for a more environmentally friendly college fair
  • Where can I use scanners to obtain lead data?

    College representatives can use scanners to obtain lead data at any automated college fair that they attend nationwide. Rent a scanner for months at a time during your travel season, and ensure that you are prepared to gather crucial student data effortlessly. Click here to view our comprehensive scanner rental packages and place an order.
    In addition, with our new long-term scanner rental options, colleges and universities now have options even if a fair is not officially automated. Students can register online at gotocollegefairs.com and print out their barcodes just as they would for an officially automated fair. College representatives, who have a long-term scanner rental, can take advantage of the benefits of our automated data retrieval process at any fair to which students bring barcodes.

  • How do I order a scanner?

    Our simple ordering process will help you plan your upcoming college fair circuit, determine which rental package is right for your college or university, and place your order. Click here to view our scanner rental packages and place an order. Scanners will be shipped in August to arrive before the beginning of travel season. Orders placed during travel season will be shipped within 24 hours of order receipt. If you have special shipping concerns, please call 888-601-0200 x 110 and a customer service representative will assist you.

  • Which scanner rental package is right for my college or university?

    Click here to view our scanner rental packages and place an order. It's easy to streamline the college fair process for students and your institution, improve traffic flow throughout your fairs, and simplify your data collection and follow-up procedures with our automation technology and convenient scanners! Gotocollegefairs.com offers four comprehensive, long term rental packages for scanners. When deciding which package to order, please take into account your experiences from previous college fair circuits and also consider the following…

    • How many fairs will your institution attend this season?
    • How many representatives will be attending each fair?
    • How many student records/leads do you anticipate collecting?

    After answering these questions as best you can, you can use this information to help you decide on the package that best fits your institution's recruitment needs.

  • What is Address Verification?

    Address Verification is an optional service we offer that takes the student's self reported address and converts it to USPS bulk mail compliant format. This information will be added to leads in a separate column and will not replace the self reported address which will also be provided. This service provides substantial cost and time savings over commonly used traditional cleansing methods and greatly reduces the amount of non-deliverable return mail. Address verification is offered at a flat rate of $100 per season.

  • What if I scan more than the number of allowed records?

    No problem! If you end up scanning more records (collecting more leads) than you originally ordered, you can easily increase your record scanning capacity. Starting with a minimum order of 500 additional records at 12 cents per record, you can add unlimited extra records to your order. You will receive an email letting you know that you are close to the allotted limit and explaining your options for increasing your order capacity. You will not be charged for the increase without your authorization.

  • How will I access the student data I collected?

    Your excel spreadsheet or csv file containing your collected student data will be available at our secure website. You will access your leads using a unique username and password. The username and password, along with a link to “download leads” will be sent to the email you provided on the ordering form.

  • What if a student loses his/her barcode?

    There is a "reprint" button at the top of the online student registration page. If a student loses his barcode, he simply clicks this button and enters his phone number to reprint his personalized barcode.

  • What if a fair I’m exhibiting at is not officially automated?

    Colleges and universities now have options even if a fair is not officially automated. Students can register online at gotocollegefairs.com and print out their barcodes just as they would for an officially automated fair. College representatives, who have a long-term scanner rental, can take advantage of the benefits of our automated data retrieval process at any fair to which students bring barcodes.

  • Will all students have barcodes?

    Since this automated system has been in place for a few years at many of the national fairs, high school counselors are becoming quite diligent at relaying the importance of pre-registering for college fairs to their students. Of course, there will always be a few students who don’t register beforehand. It’s always a good idea to bring some prospect cards as a backup.

  • Will college admissions representatives receive information on all the students who pre-register for a fair?

    College admissions representatives only receive the student profile information of students that visit their table and present barcodes to be scanned. This provides the most appropriate list of leads and offers security of student data.

  • What information is included in the student pre-registration form?

    See a sample of the student pre-registration form here. This form collects much more information than the typical prospect card, and automating this process ensures that accurate, complete, legible student information is readily available to every college representative that scans a student’s barcode.

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