Go To College Fairs - College Fair Planning, Scanning and Student Resources

3 Easy Steps

Logistics of Fair Day Implementation

1) Distribute Scanners

Distribute each college/university scanner(s) in individually packaged and labeled boxes. Each box contains user instruction cards to make use of the system clear to admissions reps, including a test barcode so the reps get comfortable with how the system looks when it is working. Each scanner box is labeled alphabetically and numerically by college/university to make administration simple. Individuals administering the system on site can reference the provided instruction sheet and use the Control Sheet to keep track of the scanners as they are distributed.

2) Collect Scanners

Collect the scanners from each of the colleges/universities at the end of the fair. Use the provided Control Sheet to keep track of the of the scanners as they are collected. Do not be concerned with the order in which the scanners are placed back into the white boxes. Once collected, place the control sheet in one of the white boxes.

3) Return Scanners

Using the original packaging and the provided return shipping label(s) place the white carry boxes into the brown shipping boxes and ship return via Federal Express.

Student Registration Options:

Option A: Students register at register.gotocollegefairs.com, our universal website. This registration page offers a comprehensive form for students to build a profile for colleges to review. Listing on this site is $450.

Option B: We can build a custom website for your student registration. Includes customer/sponsor logos and/or web links. This site starts at $2500. Carefully consider whether this is the right option for you. Most college fair producing entities find the universal website to be more than adequate.

Scanner Rental:

Option A: Include the scanners in your registration for the fair. This will save your exhibitors time and money. We will offer the scanners to you at a rate of $65 per day for standard scanners or $25 per day for smartphone app. Including scanners/apps in your fair registration helps your exhibitors eliminate the red tape of an add-on expense. This allows all colleges to take full advantage of the benefits of electronic information exchange.

Option B: Offer the scanners to your colleges on an opt-in, opt-out basis. They can order scanners at http://gotocollegefairs.com/colleges/order.asp In this scenario, it is critical that you support the efforts to communicate to the colleges the scanner availability.